Autism Ontario | 2008 March Break Programs

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The Request For Proposals for March Break Programs is now closed.

Thank you for your submissions

What

: Funding (max. $4,000) towards an organized activity to take place during March Break. The planned activities should be generated by ideas received from families and community service providers. Proposals should be for activities that are needed in your community because they are not offered anywhere else or are not accessible for various reasons, such as lengthy wait-lists or lack of adequate funding. They should be developed such that individuals with Autism Spectrum Disorder can be included and accepted.

Who

: This funding is open to any Autism Ontario Chapter. The activities should be geared to individuals with Autism Spectrum Disorders up to and including age 18.

Where

: Each submission will be considered first within the local area based on the MCYS regions. Our goal is to approve one (1) submission from each MCYS region. To view a map of the regions, please click

here

, or visit

www.abacuslist.ca

and choose “search by map” from the left menu. After the regional competition, all remaining submissions will be considered together and at least one additional submission will be approved. Our intention is to approve a total of ten (10) projects.

When

: March Break – program/activity dates must fall between Saturday, March 8, 2008 and Sunday, March 16, 2008.

Why

: To support our Chapters in their efforts to create local programs that speak to local needs. We recognize that school breaks are a particularly stressful time for families of individuals with an ASD. Many families affected by ASD seek specialized programming for their children, such as social skills groups or other recreational programming, and quickly discover that availability is limited.

This March Break Program builds on the success of our Social Learning Opportunities program (part of the Realize Community Potential Program), and is funded with monies remaining from the Summer Camp Support Program, funded by the Ministry of Children and Youth Services.

How

: In a Word document, answer the questions listed below and submit to Karyn Dumble. Chapters can submit proposals by email –

to be received by January 25, 2008

– and hand deliver/send via Canada Post or courier the Letter of Agreement. Letters of Agreement

must

be received by February 1, 2008.

Proposal Questions:

General Information:

1. What is your Chapter name?

2. Who is the main contact for this proposal?

3. Is this person also the person who will be primarily responsible for the program or activity? If not, please provide his/her name and contact information.

4. In which MCYS region is your Chapter located?

Program/Activity Information:

5. What is your Chapter’s idea for a March Break program or activity? (We’re looking for a detailed description that should be a minimum of 150 words to a maximum of one page.)

6. How many individuals with ASD would it serve?

7. Where would it take place?

8. What are the proposed dates and times for this program/activity to take place?

9. Which local community service providers might the Chapter partner with for this program?

10. Are there any similar programs offered in your area?

11. Does your idea meet Autism Ontario’s policy criteria for safety, insurance coverage, and adequate levels of supervision for individuals with ASD?

12. Will there be a transfer of responsibility from parents to Autism Ontario?

13. Will you be using volunteers or paid staff to lead the activity? Please also provide the ratios of adults/attendees.

Budget Information

14. Please provide a breakdown on the expenses related to this program or activity. Although we will be funding a maximum of $4,000 per proposal, we would like to see a full list of your revenues and expenses. This helps us to determine if the plan is realistic and achievable.

Things to consider:

-build in costs and time for Position of Trust police checks

-certifications (NVCI/First Aid) as per Autism Ontario’s Abuse Prevention policies

-partnership agreement, if needed

-hiring staff/using volunteers

-Certificate of Insurance request to Ethel Berry

Dates

: RFP issued – January 8th

Deadline for submissions – January 25th

Consideration – week of January 28th to February 1st

Notification to Chapters – February 5th

Deadlines and formats for reports associated with this funding will be provided to the successful Chapters.

Questions and proposals should be directed to Karyn Dumble, Chapter Liaison.

karyn@autismontario.com

Letter of Agreement between

Autism Ontario – ___________________Chapter
and
Autism Ontario

RE: MCYS March Break Funding 2008

We would like to congratulate your Chapter on its efforts in applying for funding through our March Break Program fund, made possible by the Ministry of Children and Youth Services. To ensure that all aspects of responsibility have been appropriately considered, we have outlined in this letter of agreement what the Chapter is responsible for and what the Provincial Office will be taking care of. This agreement will only be considered binding if your Chapter’s proposal is successful. Successful Chapters will be notified on or about February 5, 2008.

Autism Ontario will accept and administer the funds on behalf of _________________________ Chapter on the condition that the ___________________________ Chapter agree to complete and submit the required reports by their deadlines to the Provincial Office (to the attention of the Chapter Liaison). The quarterly YTD reports remain the responsibility of Provincial Office to complete and submit to MCYS.

Please note that these funds will be included in the total revenues for your Chapter, upon which your contribution to the Chapter Liaison invoice is based. Depending on your current contribution amount and revenues, this may increase your financial commitment.

By signing this document, your Chapter agrees to offer the program or activity, as described in the proposal accepted by Provincial Office, as well as agreeing to produce and submit reports, as required.

By signing this document, you agree that you have the support and backing of your Chapter and its Leadership Council to accept these funds and carry out the associated program.

On behalf of Autism Ontario – _____________________ Chapter:
Chapter President
Print Name: ___________________________________________
Signature: ____________________________________________
Date:__________________________________

Secondary Chapter Signer
Print Name:___________________________________________
Position on CLC:______________________________________
Signature: ___________________________________________
Date:___________________________________

On behalf of Autism Ontario:
Executive Director
Print Name: Margaret Spoelstra
Signature: ___________________________________________
Date: _____________________________________